ASAPA presents

A Taste of Animethon

Jan 14 & 15 / 2022 Edmonton Convention Centre Edmonton Alberta Canada
/ Volunteer / Staff Openings

Staff Openings

Available positions are posted below.

Administration

Treasury Staff

Overview
Treasury is seeking detail-oriented individuals with a penchant for keeping track of numbers. Treasury
staff are responsible for helping to process invoices and payments leading up to and after Animethon,
and managing cash flows during the event.

The responsibilities of Treasury Staff are as follows:
- Assist the treasurer is processing payments before and after Animethon
- Prepare and deliver cash floats for various departments
- Count and report on cash inflows and compare against reported sales

Qualifications
- Ability to perform math functions in a fast-paced environment
- Experience handling cash
- Working knowledge of Microsoft Excel and Google Drive
- Ability to dedicate 2-4 hours per week leading up to Animethon, and 8 hours per day during
Animethon weekend
- Formal training in bookkeeping or accounting considered an asset

Human Resources

Personnel Staff

We're looking for friendly and professional people to be a part of our Personnel Team! As Personnel Staff, you'll need to work with our database software and forms to help us maintain administrative records and staff benefits during the event. As well, you will be one of the first staff that other staff will interact with during sign in.

Overview:
- Complete tracking forms at event, and collect and confirm data with staff as needed
- Aid in setup and dispensation of staff benefits
- Aid in staff sign in and HR activities during the event
- Spot check records and reports daily

Qualifications:
- Great organizational skills.
- Great communication skills.
- Must be 18+ years old.
- Must be detail orientated.
- Experience working with people is an asset
- Experience with Data Management is an asset

Public Relations

Advertising Staff

Overview
-Year-round position, 6 hrs/week
-Reports to Advertising Coordinator
-Promote Animethon through various methods of advertising
-Assist Advertising Coordinator as required. Duties may include the below:
-Review and analyze surveys, and research advertising trends
-Meet with potential advertising agencies to discuss advertising plans
-Select media providers by obtaining quotes and estimating returns on investment
-Initiate advertising contracts upon approval, request creatives from Design Manager, manage the delivery of creatives to vendors and confirm that advertising placements happen according to contracts
-Evaluate the performance of advertising campaigns


Qualifications
-Good understanding of advertising in regards to anime and Asian popular arts
-Good communication and negotiation skills
-Some professional experience in advertising and marketing preferred, but not required
-Some daytime availability for meetings preferred

Brand Ambassadors

Overview
-Year-round on-call position
-Reports to Community Events Coordinator and Assistant Coordinator
-Cosplay at various external events to promote Animethon
-Tell interested people about Animethon
-Pose for photos with patrons upon request to create positive Animethon experience
-Use own social media to promote Animethon from time to time
-Upload video clips to Animethon social media platforms to promote and maintain community engagement

Qualifications
-Cosplayer, gamer, or general anime and Asian pop culture enthusiast
-Mature, outgoing and friendly
-Knowledgeable about Animethon and ASAPA
-Have own reliable transportation
-Weekend availabilities plus some weekday and daytime availabilities
-Willingness to travel out of town

Stipulations
*No cash handling
*Must be accompanied by an Animethon Coordinator staff or higher at events while on shift
*Only gas and hotel are covered for out-of-town events
*Meals not covered

Marketing Manager

Overview
-Year-round position, 8 hrs/week
-Report to Director of PR and Assistant Director of PR
-Manage the communication and promotion of the organization’s brand
-Perform strategic marketing analyses (PESTLE, SWOT, trend)
-Prepare an integrated marketing plan
-Oversee advertising, community events, mascot, sponsorship, and social media teams to deliver on an integrated marketing plan
-Interview, select, train, coach and evaluate for coordinators advertising, community events, mascot, sponsorship, and social media teams
-Work with Media Manager to coordinate the development of assets to support an integrated marketing plan

Qualifications
-Some post-secondary education in marketing strongly preferred
-Good understanding of marketing in regards to anime and Asian popular arts
-Good communication and negotiation skills
-Professional experience in marketing is a plus
-Some daytime availability for meetings preferred

Signage Staff

Overview
-Event lead-up time 6 months, plus at event shifts
-Reports to Design Coordinator
-Assist the Signage Coordinator as required;
-Hold all responsibilities of the Signage Coordinator when they are off-duty or unable to perform their duties.

Qualifications
-Must be fluent in PhotoShop, InDesign/Illustrator or equivalents
-Education and experience in marketing or design would be a plus

Social Media Staff

Overview:
- Assists the Social Media Coordinator and Assistant Social Media Coordinator as required.
- Monitor and respond to comments and inquiries on assigned social media platforms
- Man the Social Media table/booth during the event.

Qualifications:
- Requires strong writing, editing and professional communication skills.
- Have an excellent understanding of the community and the culture.
- Is passionate and creative about engaging and attracting audiences.

Sponsorship Coordinator

Overview
-Year-round position, 5 hrs/week
-Reports to Marketing Manager
-Seek out potential sponsors for Animethon
-Curate sponsors for Animethon
-Develop a Sponsorship Program for Animethon
-Generate revenue through our Sponsorship Program
-Generate revenue via Guidebook advertisement sales
-Build and maintain relationships with local and international businesses
-Coordinate with other departments for their sponsorship needs

Qualifications
-Good understanding of the value Animethon provides to the community-at-large
-Good communication and negotiation skills
-Some professional experience in fundraising or sales is a plus

Sponsorship Staff

Overview
-Year-round position, 5 hrs/week
-Reports to Sponsorship Coordinator
-Assist the Sponsorship Coordinator as required. Duties may include:
-Seek out potential sponsors for Animethon
-Curate sponsors for Animethon
-Generate revenue through our Sponsorship Program
-Generate revenue via Guidebook advertisement sales
-Build and maintain relationships with local and international businesses

Qualifications
-Good communication and negotiation skills
-Some professional experience in fundraising or sales is a plus

Site Operations

Exhibitor Policy Staff

Overview:
- Assist the Exhibitor Policy Coordinator with any duties as required.
- Provide expertise in various Anime-related licensed goods and products.

Qualifications:
- Must have exceptional attention to detail
- Expertise in Anime-related licensed goods and products is required
- Passion for collecting merchandise
- Experience working in a team environment is an asset
- Must be available throughout the event (August 10-12, 2020)
- Will need to develop a working knowledge of Animethon Policies and Contracts (eg: Exhibitor, Artist Alley)

10 postings found